Supplement Manufacturing Software for Small Teams on QuickBooks

If you make supplements with a small team, you have probably searched for supplement manufacturing software after a spreadsheet scare: a lot number you could not find, an expiry date nobody checked, or a buyer asking for a trace you could not produce quickly. Evenbatch is web-based inventory software for small manufacturers (1-10 people) who run their books on QuickBooks Online. It adds the lot tracking, expiry dating, formulation BOMs, and recall traceability that QuickBooks Online does not have, and it syncs the accounting side back to QuickBooks so your books stay accurate.

Why lot-level traceability is the baseline for supplement makers

Regulators and large retail buyers expect lot-level traceability from supplement manufacturers. That expectation does not scale with company size. Whether you bottle a few hundred units a week or a few thousand, you are expected to know which raw material lots went into which blend, which blend went into which finished lot, and where those finished lots shipped.

Spreadsheets can hold that information for a while. They break down once you have overlapping raw material lots, intermediate blends, and finished bottles moving at the same time. One missed row and your trace has a hole in it, and you usually discover the hole at the worst possible moment: during an audit or a mock recall.

QuickBooks Online cannot fill this gap on its own. QuickBooks Online does not include lot or batch tracking on any plan; lot and serial tracking exist only in QuickBooks Desktop Enterprise with Advanced Inventory. QuickBooks Online also has no assemblies or bills of materials. Its "bundles" group items on sales forms, but they do not consume components, track builds, or roll up costs. So QuickBooks Online can tell you how many bottles you have, but not which lot they came from or what went into them. For a closer look at that gap, see QuickBooks lot tracking.

Lot tracking, expiry dates, and FEFO on every plan

Evenbatch tracks every lot with its remaining quantity, expiry date, and cost. Lot tracking is included on every plan. It is not an add-on and there is no higher tier that unlocks it.

Expiry handling matters more for supplements than for most products, because nearly everything you buy and sell is dated. The standard method for dated goods is FEFO: first-expired-first-out. Instead of picking whichever stock is oldest or closest, FEFO picks the lot that expires soonest, so short-dated stock leaves the building before it becomes waste. Evenbatch applies FEFO automatically:

• Purchase orders capture the lot number and expiry date at receiving, so dating starts the moment stock arrives.
• Production orders consume raw material lots FEFO, so your oldest-dated ingredients get used first.
• Sales orders allocate finished lots FEFO at shipping, so customers get properly dated product and you do not sit on short-dated inventory.
• Expiry alerts flag lots that are approaching their dates before they become a write-off.

If you want the full picture of how first-expired-first-out picking works, read the guide to FEFO inventory management.

Formulation BOMs with cost roll-up and versioning

A supplement formulation is a bill of materials: ingredients in, blend out, then blend plus bottle, cap, label, and scoop into a finished SKU. Evenbatch supports multi-level BOMs (1-2 levels), which fits this pattern directly. Level one is the blend. Level two is the bottled SKU that consumes the blend and the packaging components.

Each BOM line can carry a scrap percentage, which is how you account for powder loss during blending and filling. The BOM rolls component costs up to a per-unit cost, so you know what a bottle actually costs to make, not just what the ingredients cost per kilogram.

Formulations change. When you edit a BOM after it has been used in transactions, Evenbatch creates a new version and preserves the old one. Your history stays intact: production runs made under the old formulation keep pointing at the old formulation, which is exactly what you want when someone asks what was in a lot produced six months ago.

Production orders tie it together. A production order explodes the BOM, consumes components FEFO, and produces an output lot with the rolled-up cost attached. Every finished lot knows its inputs and its true cost.

Units of measure are handled per item. You can buy an ingredient in bulk cases and consume or sell it in eaches, with per-item conversions applied consistently across purchasing, BOMs, and sales. QuickBooks Online does not support units-of-measure conversion, so this is another piece the accounting system cannot do for you. More detail in QuickBooks bill of materials and QuickBooks units of measure.

Recall drill readiness in one click

Buyer audits and mock recalls test the same thing: given a lot number, how fast can you produce a complete trace? If the answer involves opening five spreadsheets and emailing your co-packer, you fail the drill even if the data technically exists somewhere.

Evenbatch has a one-click recall trace. Start from any lot, raw material or finished, and the trace follows it through the production runs that consumed or produced it and out to the shipments that carried it. You can export the whole trace as a CSV to hand to an auditor or buyer.

Here is what a typical drill asks for, and where the trace answers it:

• Which raw material lots went into this finished lot? The trace lists the production runs and the component lots each one consumed.
• Which other finished lots used the same suspect ingredient lot? Run the trace from the ingredient lot; it fans out to every production run that consumed it.
• Where did the affected finished lots ship? The trace ends at shipments, tied to sales orders.
• How much of each affected lot is still on hand? Per-lot remaining quantities are on the lot report.
• Can you hand this over in writing? Export the trace to CSV in one click.

Beyond the trace, reports cover inventory value and lots with remaining quantity, expiry, and cost. See QuickBooks recall traceability for a deeper walkthrough.

QuickBooks Online sync you can verify

Evenbatch connects to QuickBooks Online through Intuit's official API using OAuth 2.0. You authorize the connection on Intuit's side; Evenbatch never sees your QuickBooks password. Once connected, Evenbatch pushes invoices, bills, and production journal entries to QuickBooks, and imports your items, customers, and vendors from it.

The sync is designed so you can verify it instead of trusting it. A preview mode shows every change before anything is written to QuickBooks. A full sync log records what was sent and when. Held changes wait for your explicit approval. Nothing is written silently. Item sync is create-only, so Evenbatch never overwrites an existing QuickBooks record.

One accounting note: QuickBooks Online Plus and Advanced track inventory cost using FIFO. Evenbatch handles the lot-level operational detail, including FEFO picking and per-lot costs, and sends QuickBooks the accounting entries it needs.

For the broader manufacturing picture, see QuickBooks inventory for manufacturers.

What Evenbatch does not do, and what it costs

Honesty matters here. Evenbatch is not a full QMS or compliance suite. There is no document control and there are no e-signatures. It covers the inventory and traceability layer: lots, expiry, FEFO, BOMs, production, purchasing, sales, and the recall trace. If you need controlled SOP documents or signed batch record workflows, you will handle those elsewhere.

Evenbatch also does not do production scheduling or capacity planning, warehouse bin locations or pick-pack workflows, EDI, POS, or multi-currency. If those are hard requirements, it is not the right fit, and you are better off knowing that now.

Pricing is one number: $49.99 per month, flat. Unlimited users. Every feature included, lot tracking and recall trace and all. No add-ons and no per-user fees. There is a 14-day free trial, and no credit card is required to start.

Getting in and out is simple. Migration is a free CSV import of your items, BOMs, lots, and stock levels from spreadsheets or CSV exports of other tools. You can export all of your own data as CSV anytime, and cancellation is self-serve. Data is encrypted in transit with TLS and encrypted at rest. Details are on the pricing section.

See something outdated or incorrect on this page? Email support@evenbatch.com and we will correct it within 48 hours. Last updated: July 16, 2026.